Run Meetings that Don't Suck (10 Tips)!
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Published 2022-05-24
Download the meeting recap email template 👉🏻 www.jeffsu.org/10-tips-for-running-crazy-effective…
How to have productive 1:1’s with your manager 👉🏻 • 6 Tips for Productive 1:1 Meetings wi...
Although very (very) few of us have proper meeting management training, we can all apply tips to run highly effective meetings that our colleagues actually look forward to joining!
The 40-20-40 rule first mentioned in the book “How to Fix Meetings” was a game-changer for me because only then did I realize most of our time should be spent in preparation and follow through, instead of the meeting itself. So here are 10 tips that will help you run crazy effective meetings -
TIMESTAMPS
00:00 How to Run Effective Meetings
00:20 The 40-20-40 Rule
00:57 When NOT to Have a Meeting
01:28 Don’t Over-Invite
01:53 Objective-Context Combo
03:05 Pre-Align Before the Meeting
04:19 Facilitate Inclusively
05:21 Call People By Their Names
05:52 Send a Concise Meeting Summary
06:19 After Action Communication
06:48 Bribe Your Colleagues!
RESOURCES I MENTION IN THE VIDEO
MIT Article - sloanreview.mit.edu/article/the-surprising-science…
How to Fix Meetings - amzn.to/38aUuHY
MY FAVORITE GEAR
🎥 My YouTube Gear - geni.us/youtube-gear
💻 What's On My Desk - geni.us/mydesk
MY FAVORITE SOFTWARE
✍️ Skillshare - geni.us/skillshare-jeff
❎ CleanShot X - geni.us/cleanshotx
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👨🏻💻 WHO AM I:
I'm Jeff, a full time Product Marketer. In my spare time I like to tinker with tools and create systems that help me get things done faster - or as one of my friends puts it: "Get better at being lazy" 😏
If you'd like to talk, I'd love to hear from you. Messaging me on Instagram (@j.sushie) directly will be the quickest way to get a response!
PS: Some of the links in this description are affiliate links I get a kickback from 😇
Disclaimer: My opinions are my own and may not reflect that
All Comments (21)
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What was your WORST meeting experience? 😵 TIMESTAMPS 00:00 How to Run Effective Meetings 00:20 The 40-20-40 Rule 00:57 When NOT to Have a Meeting 01:28 Don’t Over-Invite 01:53 Objective-Context Combo 03:05 Pre-Align Before the Meeting 04:19 Facilitate Inclusively 05:21 Call People By Their Names 05:52 Send a Concise Meeting Summary 06:19 After Action Communication 06:48 Bribe Your Colleagues
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I found an excellent way of utilizing meeting agendas is by making the bullet points into a question. When we leave something open as a bullet point/objective, people can get curried away. When we make it into a question we have to answer, it helps keep people on track, and also helps them prepare as they either have to look for answers for the questions during the call or prepare answers beforehand.
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Your videos contents, how you edit your videos, and your self-presentation are top-notch. You helped lot of people improve the quality of their work. Keep going
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A few days ago I read an article about NATO meetings (no, not the defense alliance!) - "no action talk only" meetings. It perfectly fits to what you're presenting here. I have the impression that due to the pandemic these useless meetings got more and more and wasting so much time - and money.
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I find Jeff's meeting tips so productive and so sensible that they ought to be part of every meeting manual on every company - if there would be a rule like this. Thanks for sharing, Jeff! Fantastic video! 👍👏👏👏
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Yes! Pre-alignment works a treat! 😍 I've used that when I needed to get buy in from different teams for process changes that would affect all of them. It's much easier to "pre-convince" people individually, and address their concerns, before a meeting where you present a new idea to several people. Multiplies your chance of success by the number of people attending, pretty much. All the other points are excellent too. Great stuff. 🤩
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Perfectly agree to this, especially the first three points. If I may, a meeting is unnecessary if it can be answered through email is now my mantra. I find meetings to be draining and it makes me unproductive rather than I thought it would. Thanks for your insight Jeff! Always anticipating your vids. 💛
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One of the best videos you've done Jeff. Thank you so much.
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I want to send this video to so many people 😂 And I can't believe there's already a name for when I get so drained from unproductive meetings
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I just wanna say that your channel is such a gem here in Youtube! Thank you for the great work!
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The pre-alignment, calling the folk's names at the end of meeting to do a summary, follow up email/after action communication are useful I notice that all effective email templates follow the same rule - purpose then context:)
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Jeff, probably one of the best videos I’ve seen on this topic.
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This. Right. Here. 🔥🙌🏾 Good stuff Jeff!
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Thank you Jeff Su for Awesome Meeting Tips! 🔥
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I'm so glad I discovered your youtube channel!! Your videos on interviewing and productivity have been so helpful, and your personality is such a good combination of intelligence and humor! I find myself laughing at videos on serious topics 😂😂 You don't get enough recognition for your quality videos but keep up the great work, I'm sure you'll reach 1M+ subscribers very soon!
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Excellent Tips! I appreciate the simple and practical way you explain key principles. Thank you very much!
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I'm a university student, but this video is a great help! Sometimes my teammates still need to catch up, although I have provided them with a meeting agenda. I guess it is never easy to become a team player; however, thanks to you, it is more manageable :))
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Whenever I spearhead meetings. I see to it that it will never take so much of time. Let’s not be counterproductive at work. Thanks, crushie! 😊
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Implemented at my company, amazing results! You're da real MVP
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Jeff your editing skills are so ridiculously good It's so engaging and in every few seconds there's some animation which looks different than before. I really wanna learn how to edit videos like you.
